How to find the best company secretary services for your company?

Sat, Feb 21st 2015, 12:13

In Hong Kong companies, the job of a company secretary is to look after the effective administration of the organization.

In Hong Kong companies, the job of a company secretary is to look after the effective administration of the organization. S/he is the person responsible for ensuring a smooth run of the company, its compliance with regulatory and statutory bodies, and implementing the important decisions taken by the shareholders or the board of directors. The CS holds one of the highest positions in the company and is formally involved in every other managerial decision.

Despite the name and role of the company secretary, their job varies in a highly significant manner. They are the company named representatives for all the legal documents used in various dealings and day-to-day proceedings. It is their duty to make sure that the company is operating within the legal boundaries created by the government and nothing unlawful is carried out.

By now, you might have achieved a sound idea on how important the role of a company secretary is? As a vital asset to the company, finding such qualified people is a highly crucial task. The government of Hong Kong has also mandated the rule of hiring at least one company secretary for every company, irrespective the kind of service. Basically, there are two ways of hiring a CS for your company:

Hiring them yourself

The first way is to hire them yourself. You can post classifieds in various publishing sites and newspapers for the company secretary jobs. A company secretary is mainly appointed by the board of directors. The Hong Kong Company Ordinance as per the Article 112 of Table A defines the recruitment of a company secretary as “a company secretary can be appointed for such term, at such remuneration, and upon such conditions as they may think fit”.

Taking the help of business consulting firm

There are business consulting firms that can easily provide you with a qualified and experienced person that will be perfectly fit for the job. These firms also provide comprehensive secretarial services that mean outsourcing the entire job to them. A person will be officially appointed as your CS and will be taking care of the duties required by them. At times of showing up for any event and occasions, they will be always available. You can also hire a full-time CS who can work as your own employee from these organizations. One reason why you must go for this option is that these consulting firms take responsibility of their people. Therefore, if anything goes wrong, they will provide for the damage done to the company.

Choose whichever option you feel comfortable with. A company secretary service is paramount to a business. You can easily find the best person for the job provided you are looking at the right place. Search on the internet to find some efficient options. There are a lot of providers though, which might confuse you from making the right selection. So, go for the company reviews, try learning about their goodwill in the market with the help of friends and acquaintances and then go for the selection.

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